General Information
Menu Selection
Please submit a final menu selection four (4) to six (6) weeks in advance to the Catering Office. All food items must be supplied and prepared by the Andover Country Club. Any food prepared by the Andover Country Club may not be taken off the premises due to insurance and health code regulations.
Beverage
The sale and service of all alcohol is strictly regulated by the Massachusetts Alcohol Beverage Commission. As a licensee, the Andover Country Club is responsible for the administration of the regulations. Our policy is that all alcoholic beverages must be supplied by the Andover Country Club. The club reserves the right to limit and control the amount of alcoholic beverages consumed by club guests. No alcoholic beverages can be allowed to leave the Clubhouse. The duration of service for alcoholic beverages is limited to no more than five hours per event.
Guarantees
A guarantee of the exact number of guests for all functions is required 10 business days prior to the function; otherwise, the highest estimated number will be used as a guarantee. In addition, events offering two entrées will need to submit exact numbers of each. Final guarantee is not subject to reduction.
Service Charge
A service charge, which is distributed in its entirety to waitstaff and bartenders will be added to all food and beverage items, currently at 12%.
Event Coordination Fee
An event coordination fee, which is proportionately distributed to event coordinators/banquet managers, will be added to all food and beverage items, currently at 8%. This fee is state and local meals taxable.
Taxes
All prices, unless otherwise noted, are subject to a a state tax of 6.25% and local tax of .75%, totalaling 7%.
Prices
All prices and taxes are subject to change without notice.
Deposit
A non-refundable, non-transferable deposit will be due at the time of booking.
Payments
Without establishing billing privileges, all functions must be prepaid 10 business days prior to the event. All direct-billing requests must be authorized by our Accounting Department. Payment must be made in the form of cash or certified check.
Rooms
The club reserved the right to charge a service fee for setup of function rooms with extraordinary requirements. Minimum requirements and room charges exist at certain times of the year. Please inquire of our Catering Department for specifics.
Conduct of Event
In compliance with applicable laws, regulations, and club rules, client assumes full responsibility for the conduct of all persons or vendors in attendance and for any damage done to any part of the club's premises. There is to be no confetti, rice, bird seed, or any similar materials thrown on the club premises. No games involving metal or plastic coasters are allowed on the dance floors.
Displays/Decorations
All displays and/or decorations proposed by guests must be pre-approved in each specific instance. The club will not permit the affixing of anything to walls, doors, light fixtures, or ceilings of any rooms with materials other than those supplied by the club. The club will not be responsible for any articles left after the club.
Ceremonies
Ceremonies may be held on either the Trumpeters Terrace or in the Victorian Gardens. Please keep time of year and darkness factor in mind if considering an outdoor ceremony. The Trumpeters Terrace may only be utilized by patrons who have reserved the Trumpeters Room; a ceremony set up fee will apply. A ceremony set up fee will apply for a ceremony in the Victorian Gardens. Ceremonies performed on Saturday nights are at the approval of the general manager. Some restrictions may apply.